Hello, thanks for signing up and welcome to the Evenium Community!

If you're completely new to our platform, you're in the right place. Here's all you need to get you through the creation and configuration of your first event. Skip some steps if you've already completed them.


1. Create your Evenium account


  • Go to evenium.com and click Login  
  • Click Sign Up
  • Enter your information, Accept the terms of service, click Create my account
  • You will receive a confirmation link via email, click it to secure your account and you're done! You can now access and create events at evenium.com by clicking Login or My events 

2. Create an organizing entity

To create events under your organization name and not under your personal name, you'll want to create an organizing entity. You'll be able to share organizer access to this entity to your colleagues who help you organize events. Note that you can add other admins or users to your organizing entity (this will automatically give them access to future events you create under that entity, and admins can control that list).

  • Go to evenium.com
  • Click Login/My events 
  • Click on Create an organizing entity

3. Create an event

  • Access your events page and click on Create an event
  • Select your organizing entity, and fill in the rest of the information for the event (title, date, location, timezone). Note that you can specify if your event is online if you don't have a location to enter.
  • Click Create event.
  • If are not using our registration platform, click Managed externally (ConnexMe only) 
  • Click Next or Save
  • You will be taken to the back office of your event

Note: To get back office of your event, go to evenium.com and click on Login/My Events. Once you're on your events page, simply click on the name of the event under the I organize section.

4. Add other organizers

  • Go to evenium.com
  • Click My Events/Login 
  • Click on the name of the event under I organize 
  • Click Team Access 
  • Click Add user, enter their email address and select if you want that person to be an admin. Note: An admin can control the list of admins/organizers while an organizer cannot but still can access the back office of the event and help configure the event.  After you add the Admin/Organizer, they will receive an email with instructions to create an account.

5. Import a list of participants

  • Click on the Participants button on the purple navigation bar
  • Click on the Import button
  • Download the Participants template 
  • Required fields include: First name, Last name, Email
  • Delete columns or add your own custom columns
  • Save your file
  • Back at Evenium Net, select the Import from Excel or CSV file or Copy/Paste from Excel
  • Check the Preview for correctness
  • Click Next
  • Define any necessary columns
  • Click Next

Note: if you are using Evenium Net Registration system, you'll select To Invite or as Confirmed Participants. Choose Confirmed Participants if imported participants don't have to register to the event / don't have to fill in a registration form, otherwise select To Invite.

Adding Speakers

  • Click on the Participants button on the purple navigation bar
  • Click Import button
  • Download the Speakers template 
  • Required fields include: First name, Last name, Email
  • Delete columns or add your own custom columns like Catagory
  • Save your file
  • Back at Evenium Net, select the Import from Excel or CSV file or Copy/Paste from Excel
  • Check the Preview for correctness
  • Click Next
  • Define any necessary columns
  • Click Next

6. Import an Agenda

  • Click Agenda 
  • Click Import
  • Download the provided template with *predefined columns
  • Save template
  • Save your file
  • Back at Evenium Net, select the Import from Excel or CSV file or Copy/Paste from Excel
  • Click Next
  • Define the date format for start date and end date columns:
  • Click Next until you see the uploaded agenda

*To find the breakdown of predefined columns, see the descriptions below:

Title: name of your session, as it will appear to your attendees on the ConnexMe platform.

Description: description of the session, will appear when an attendee clicks on the title of the session.

Start Date/End Date: When the session starts, and when the session ends. You want those formatted as mm/dd/yyyy hh:mm, with the time in military format (24 hours).

registrationAllowedInAgenda: this allows you to decide if attendees can register to the session directly from the ConnexMe platform. Most of the time you won't need that capability as attendees do not need to register to a session in order to watch it on the day of the event. You can delete this column if you don't use it. 

In the agenda?: Defaults to TRUE, which means the session is visible on the Agenda. In some cases you have some sessions you want to hide until the last minute (for a last-minute reveal for instance), but generally you can also delete this column if you don't have any use for it. 

Displayed for: Values can be "participants" or "participants registered to this session". You can decide which value you need depending on if you want to have some sessions only visible to specific attendees. If you set the value of that field to "participants registered to this session", your session will then not be visible to any attendee not registered to it. If you want all sessions visible to all your attendees, you can delete this column.

Location: The name of the (virtual) location where the session will be happening. On the day of the event, attendees will have a menu where they can navigate to different (virtual) locations. 

Identifier: This is a key column, you want to use a different identifier for every row (every session) on your Excel file. This is very important as it will allow you to make subsequent changes to your Excel file and re-import it without creating duplicate sessions. You don't have to use the "sessionId1" format for your identifiers, you can use whatever you would like, it just needs to be different for every session (every row in your Excel file). 

Speakers: Here you can enter email addresses of speakers you've previously imported following instructions above. If you have multiple speakers for a session, use a comma separated list of emails (speaker1@domain.com, speaker2@domain2.com).

Quota: If you want to set a maximum number of seats for your session. Useful for hybrid or in-person events, but typically irrelevant for virtual events, you can delete this column if you don't have any use for it.

7. Define an event code 

This is an important step because it is one of the ways you attendees can access the event

  • From the Configuration page, click on the ConnexMe button
  • At the top of this page you will find a box where you can define the code of your event

8. Choosing Privacy Level and More Options

9. Add information tiles

  • On the ConnexMe page, you will see a Tiles on the Agenda page section.
  • Click Add
  • Choose your label, url, and icon
  • The tiles are see in the ConnexMe app on the Agenda tab

10. Customize the look of ConnexMe

  • On the ConnexMe page, you will see the  Design and logo section. 
  • Click on Customize App Design to update colors and add banners
  • Click Customize Widget Design to update ConnexMe TV design details
  • You can also update your mobile logo and splash screen from this page

11. Setup Sponsors/Exhibitors

  • Click Configuration
  • Click Agenda
  • Click either the Sponsors or Exhibitors button
  • Click Manage Levels to create levels of sponsorship
  • Click Add a Sponsor or Add and Exhibitor 
  • Add Sponsor or Exhibitor tiles to the app by selecting these tiles from the ConnexMe button on the Configuration page

12. Setup breakout rooms

If you're going to have breakout sessions or workshop groups, you'll want to create multiple rooms that your attendees will navigate to during the event. 

  • Click Configuration 
  • Click Agenda 
  • Click Locations
  • Click Add Location
  • Name the location and choose if you want a live feed or if attendees can schedule meetings in this room 

13. Upload documents

  • Click Configuration
  • Click Agenda
  • Click Documents
  • Click on Upload a file
  • From here you can attach the document to session or sponsors, hide the document until it is time to present, or make the document a tile on the agenda page.

Note: office documents, pdf and multimedia files are supported. 

14. Send emails from Evenium

  • Click Configuration 
  • Click Emails

You can review the automatic emails sent from the platform and choose to disable them.  Some of the options include:

  • The event reminder which is customized and is sent a day before the event by default. You can choose to disable the automatic send and send it yourself manually at the desired time. 
  • The ConnexMe digest email is sent daily during the event to all your participants and gives an overview of what happened during the day, with the most notable posts / polls from the day. 
  • The registration confirmation email is automatically sent when you use Evenium Net registration system and an attendee registers to the event. 

  • Click Edit invitations & emails 
  • To edit an email, click on anything you'd like to change or on the + icon if you want to add something else
  • To send, select Recipients or 
  • Click on the Participants page to manually select attendees and click the yellow Emails button.  

15. Next steps

If you've made it so far, congratulations! Next steps would be to prepare how you want to stream your sessions and plan interactivity. 

Check out this article to see how to stream your Zoom meetings to ConnexMe and this article to understand how to leverage the many interactive features of ConnexMe.

Music from the videos can was contributed by bensound.